Department
Health & Biotech
Category
Health & Biotech
Job type
Full-Time
Experience
3 Years
Description
- Event & Stakeholder Management
- Lead end-to-end planning, coordination, and execution of internal and external events
- Manage event operations via internal systems (e.g., Veeva, Ariba, Concur) Event creation & approval workflow Vendor coordination PO creation and invoice tracking
- Ensure compliance with internal SOPs, financial and regulatory requirements
- Coordinate with cross-functional stakeholders (e.g., Commercial, Medical, Finance, Procurement, Legal, Compliance)
- Monitor timelines, proactively resolve issues, and ensure seamless event execution
- Maintain audit-ready documentation and support post-event closure
- Business Operations Support
- Act as a central coordination point across functions for operational activities
- Ensure smooth execution of operational workflows across stakeholders
- Communication & Coordination
- Prepare and send organizational communications and updates
- Ensure effective information flow across stakeholders
- Support cross-team alignment and coordination within the Hub
- BUD support
- Calendar and meeting coordination
- Travel arrangements and expense claims
- Document preparation and correspondence
- Budget & Financial Management
- Track and monitor spending for supported activities
- Manage accruals, reconciliation, and financial documentation
Qualifications
Highest qualification: University
- Bachelor’s degree in Business Administration, Finance, or related field
- 3–5 years of experience in administration, operations, or event management
Skills & Competencies
- Strong event/project management capability
- High attention to detail and compliance mindset
- Strong stakeholder management and communication
- Ability to manage high workload and multiple priorities
- Proficiency in MS Office; experience with enterprise systems (e.g., Veeva, Ariba, Concur) is preferred
- Good English and Vietnamese communication